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O-Space: FACULTY GUIDES

Overview

The following tutorials provide faculty instructions for using the O-Space Course (CMS).

Log into O-Space before following any of these instructions.

New Posts

Posts can be used for:

  • email announcements,
  • online discussions,
  • sharing handouts,
  • students turning in coursework online,
  • or lecture material.

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1. Select current course under gray heading "My Courses"
2. Select "Posts" tab
3. Select "New Post"
4. Select gray button "Categories"

Categories allow you to organize your posts.

Under Step #1

  • Check the box next to default category or enter a custom category and select "Add."

Under Step #2

  • Check the box next to who can see the post
  • Faculty are always selected.
  • Check the box next to "All Students"

If you want to post content that is only meant for you (i.e. notes or research or ideas) don't check "All Students."

Under Step #3

  • Can set a timeframe for students to reply to this post if applicable
  • Can also choose to add this post as an assignment in your gradebook
  • Select "Back" when finished.

5. Enter post title
6. Enter content in body
7. Check the box under notification if want to send post as an email to students
8. Select "Browse" if wish to upload file from computer
9. Select "Save" when finished

Add A Course ePortfolio

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  1. Select current course under gray heading "My Courses"
  2. Select "ePortfolios" tab
  3. Select button "Add Portfolio"
  4. If you have already created the ePortfolio for the course, under "Search" enter the title for the ePortfolio
  5. Select "Search"
  6. Choose the ePortfolio and select "Add"
  7. Designate access for Faculty and Students from the two drop down menus
  8. Select "Save"

We recommend giving students "view only" permission to your course ePortfolio.

If you do not have an "ePortfolio" tab in your course:

  • Select the "Settings" tab.
  • Select "General Info."
  • Scroll to  bottom  of  the page  under "What tabs do I need?"
  • Choose "ePortfolios"
  • Select "Save."

Introduction for New O-Space Users

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Grading

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The CMS gradbeook is populated by adding posts.

  1. Select current course under gray heading "My Courses"
  2. Select "Posts" Tab
  3. Select "New Post"
  4. Select "Categories" (gray button)
  5. Scroll down to "Step 3 Who can reply to this?"
  6. Check the box next to "Yes, this is gradable, add to gradebook"
  7. Check the box next to "I want students to view their own grades" 
  8. Enter "Maximum Points" the task is worth
  9. Enter "Relative Weight" (how many percentage points is the task worth out of a 100%). This must be at least 1%
  10. Select Back
  11. Enter a post title
  12. Enter body text
  13. Select Save
  14. Select "Settings" tab
  15. Select "Gradebook" on left gray menu (toward the middle)
  16. You will see your gradebook automatically populated with registered students
  17. Enter a score for students
  18. Select Save when finished.

Avoid entering letter grade, for example, an F is 0-59%. If you enter  F it  will be calculated at 33%. This can mess up your calculations. Enter the actual score.

If using the gradebook to also calculate your student's grades, make sure you adjust the grade settings. You can also use the gradebook for tracking completed assignments instead, for example creating your own value system (0=not completed, 1=complete). Students will be able to see what they have completed or not.

Grade Settings

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If you wish to use the course gradebook to calculate grades, you need to adjust the percent range for letter grades.

  1. Select current course under gray heading "My Courses"
  2. Select "Settings" Tab
  3. Select "Grade Settings" from left gray menu (toward the middle)
  4. Select "Edit" (gray button above grades)
  5. Enter the lowest percent value for each letter grade, for example A = 95, B = 82
  6. Leave the unused letter grades blank
  7. Select "Save" at the bottom

department grading scale

Find Student Email Addresses + X-Numbers

You can find a list of student emails + X-numbers under the course "Settings" tab. 

Select "User Log" from the left gray menu. 

Access Student Learning ePortfolios

To access student Learning ePortfolios, go to the "People" tab in your O-Space course.

You will see a list of students enrolled. Next to each name is a link to their ePortfolios.

Import Content

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1. Select current course under gray heading "My Courses"
2. Select "Settings" tab
3. Select "Import" on left menu bar under Administration
4. Scroll through list of previous courses
5. Select the course you wish to import content from
6. Click once in the square next to the items you wish to import

For posts, look under "Title"

  • Click once in the square next to the items you wish to import under "Posts" 
  • Select the circle for "Top Post" or "All Posts"

"Top Post Only" imports the first post only. "All Posts" will import the original post and all replies to that post.

7. After you have made your selections, scroll down the bottom of the webpage and select "Import"
8. You will return to the "Notifications" tab of your current course
9. Select the "Posts" tab
10. Content imported will have a folder with a white asterisk next to the post title
11. You can select the post and change any settings you wish by selecting "Settings" on the right of the gray bar

Taking Attendance

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  1. Select current course under gray heading "My Courses"
  2. Select "Settings" tab on far right
  3. Select "Attendance" from gray menu on the left (toward the middle)
  4. Go to bottom right, "Create New Column" dark gray header
  5. Enter title for coulmn in box next to "Name" underneath
  6. Include the date for your course, can also include week #.
  7. Select "Submit"
  8. Students will automatically populate
  9. Select cell next to students name
  10. Select appropriate attendance from drop down menu
  11. Select "Print View" to print out attendance from browser to turn in

Students are unable to view this attendance track .

Email Class (Group Emails)

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Select your current course under the gray heading "My Courses."

You have two options for sending group emails.

Option #1

  1. Select "Settings" tab
  2. Select "Group Email" from left gray menu bar (toward the bottom)
  3. Select "Send Email"
  4. Select "Next"
  5. Check the box next to "Email Students"
  6. Check the box next to "Email Faculty" (this way can verify email went out)
  7. Enter email Subject
  8. Enter email Body
  9. Select "Send"
  10. Select "Send" again to confirm

Group emails are automatically sent to students' Otis College email accounts.

No copy of the email is kept, which is why we recommend Option #2.


Option #2

  1. Select "Posts" Tab
  2. Select "New Post"
  3. Enter a title
  4. Enter content in body
  5. Check the box "Notify everyone with view permission by email"
  6. Select "Save" at the bottom

The minute you select save an email is automatically sent out to everyone enrolled in your course. A copy is also kept under the "Posts" tab. This way if anyone claims they never received the email, you can reply that a copy was in the course as well. It also allows you to keep track of emails sent to your students.

Add Users

adding O-Space users

  1. Select current course under gray heading "My Courses"
  2. Select "Settings" tab
  3. Select "User Access" from the left sidebar menu
  4. Enter the "First" and "Last Name"
  5. Select "Search"
  6. Select the plus sign next to the person you wish to add.
  7. Select "Save"

An "R" will be next to the name of students who officially registered in your class.

Merge Courses

You may have multiple sections for the same class. It is possible to merge these sections into one O-Space course area.

If you wish to do this, please contact either Jean-Marie Venturini (jventurini@otis.edu) or Heather Cleary (hcleary@otis.edu) for assistance. 

Quicklinks

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  1. Select the class under the gray heading "My Courses"
  2. Select the "Settings" tab on the far right
  3. Scroll to the bottom of the webpage
  4. Select "Edit Quicklinks" from the left gray menu bar (toward the bottom)
  5. Select "Add New Link"
  6. Enter a Name for the link
  7. Paste in the URL/Web Address
  8. Select "Save"

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