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O-Space: FACULTY GUIDES

About Submissions

A submission assignment is a way to collect student work from the Learning ePortfolio so you don't have to navigate to each individual ePortfolio page to review and grade.


When you create a submission in O-Space, you are creating a process workflow that can have 1-step or multiple steps that will allow students to upload coursework (evidence) and allow faculty to grade.

(1) Add a New Submission Assignment

(2) Make sure to Add "Evidence" as the First Step of Workflow otherwise students cannot submit work to you.


Submission Assignments are built in the O-Space Course (CMS). 

Students can submit pages from their Learning ePortfolios or directly upload documents and typed responses.

The submitted coursework is centrally collected in the "Submissions" tab within your O-Space Course (CMS).

Build A Simple 1-Step Submission to Collect Coursework

Unable to view video? Watch on Youtube.

Select "CC" for captions.

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1. Select O-Space course under "My Courses" gray heading on home page
2. Select "Submission" tab
3. Select "Add Submission"

If previously created a submission for another course, select "Browse Submissions" to import to this class.

4. Enter "Name" for submission assignment
5. Enter "Description" for submission assignment

The description should explain the coursework so students know what to submit.

6. Select "Save"

You will now need to build the assignment steps = workflow (building blocks of submission)

7. Select "Add Step"
8. On the left menu, select "Evidence"

If you want students to submit coursework to be reviewed the first step must always be "Evidence."

9. Enter "Name"
10. Enter "Description" of evidence
11. Set when you want this step to be available by choosing an option on the right
12. Can also set response timeframe on right, choose a date and time students will no longer be able to submit
13. Select "Save"

Deleting A Student Submission

Students can only submit once. It is common to accidentally submit the wrong assignment. 

Faculty can delete or unlock the submission assignment so students can re-submit. 

Unable to view video? Watch on Youtube.

Select "CC" for captions.

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1. Select current course under gray heading My Courses
2. Select "Submissions" tab
3. Select the student's underlined name
4. Go through the list of Submission Assignments
5. Select "Step: 1 Title" under the assignment in bold

If you selected the "(info)" link, use the alternate method described below to unlock the submission.

6. Scroll down page to middle for the Evidence Added box
7. In "Evidence Added" box will see in bold students submission with a red "Delete" next to it
8. Select Delete in red
9. Scroll down to bottom of page
10. Select Save and Unsubmit
11. You know it works because the next screen you will see a blue box under step 1


Alternate Method: Unlock the Block

1. Select current course under gray heading My Courses
2. Select "Submissions" tab
3. Select the student's underlined name
4. Go through the list of Submission Assignments
5. Click on the (info) link at the end of the relevant step's line
6. Click the tab Unlock the Block in the upper right corner of the step's box (above the green bar)
7. You know it works because the step's window's background will change to white and the next screen you will see a blue box under step 1

This method does not delete what the student previously submitted.

 

Build a 2-Step Submission Assignment

You can add steps to your Submission Assignment workflow that allow you to grade or leave feedback on the student's submitted work.

To access this feedback, students will need to be directed to go into the "Submissions" tab in the O-Space Course (CMS). They would select the step where the feedback was left.

Unable to view video? Watch on Youtube.

Select "CC" for captions.

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Make sure you have watched the video on how to create a 1-step submission assignment before following these instructions.

1. Select course under "My Courses" gray heading on O-Space home page
2. Select "Submission" tab
3. Go to edit a previously created submission by selecting the pencil icon under the title
4. You should see a gray box for "Step 1"
5. Select "Add Step"
6. From the left gray menu choose a Workflow item

Typically the second step is used for a "Teacher Rubric" or "Teacher Reflection."

7. Enter "Title" for rubric
8. Enter "Description"
9. Under "This step assesses:" choose "Step 1" by selecting the black triangle
10. Under Rubric choose "Step 1" by selecting the black triangle
11. Select when step is available

Optional: Can select a timeframe when step will no longer be available.

12. Skip down and select "Save"

See Student's Submissions

picture of submission grid in faculty O-space course

Navigate to the "Submissions" tab in your O-Space Course (CMS).

You will see the Submission Grid which lets you easily track which students have completed the task.

  • Blue boxes - indicates students have not yet submitted their work.
  • Orange boxes - show if there is a step 2 in assignment and indicates student work is ready for you to review
  • Yellow boxes - indicates students have submitted their work.

Select the colored box. A pop-up window appears to access submitted work.

submission pop-up window showing a link to view student work

Select "View e-Portfolio" to see the work the student submitted
If you added a Step 2 to the Submission Assignment, such as a teacher rubric or reflection, select "Submit Assessment" to grade.

Creating A Grading Rubric In Submissions

Unable to view video? Watch on Youtube.

Select "CC" for captions.

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1. Select O-Space course under "My Courses" gray heading
2. Select "Submission" tab
3. Add a new assignment or go to a previously created submisison by selecting the pencil icon under the title
4. Select "Edit" on right side of the Step 2 box

Build a 2-step submission, and add the "Teacher Rubric" for Step 2 of workflow.

5. Update "Name" and "Description" if necessary
6. Make sure for "This step assesses:" you select Step 1
7. Under "Rubric" select the "Change" button
8. A window pops up
9. Select "Choose New Rubric from Library" 
10. Can select rubric (if already built one) from drop down "My Courses" menu and select "Go"
11. To create a brand new one, select "Create New Rubric" on right
12. Select "Edit" at the top
13. Enter Rubric title and Description
14. Select "Save"
15. Add rows and columns as needed by selecting "Add Row" or Add "Column"
16. Hover cursor over "row 1" or "column a" and select once
17. Small window pops up letting you change rubric label
18. Hover cursor over gray box and select once
19. Enter text for rubric, can also copy + paste from document (Ctrl + C in DOC, then Ctrl + V in gray box) 
20. Once entered, designate a passing score (= sum number)
21. Select "Done"
22. Select "Save" for Step 2


To update rubric in the future 

  • Select pencil icon under submission assignment on "Submissions" tab
  • Select "edit" next to step 2
  • Select "Change" button under "Rubric

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