Skip to main content

Teaching/Learning Center

Quick Adaptation

In the event we need to shift to online teaching quickly, the following resources developed spring 2020 can be of assistance in maintaining instructional continuity.

Instructional Continuity

Going Online With Instruction Videos

Part 1: Instructional Continuity (0:12:00) - select "CC" for captions.

Part 2: Using The Tools (0:29:00) - select "CC" for captions.

Going Online With Instruction Slide Presentation 

The Checklist

The following checklist provides possible solutions as well as resources useful in the event of student’s or faculty’s prolonged absence or campus closure.

TOP SOLUTION: Use the Nest as a central hub for your students since your courses already exist and students are populated in them.

Communication

NEED: Establish a mode of communication between faculty and students. Make sure students are aware you are using this communication. They will need to check their Otis Emails as College systems are automatically synced to that email.

OPTIONS:

Email:

  • The Nest - class or individual email
  • Otis College Webmail

Web-Conferencing

Zoom - meet with students synchronously online

Messaging

  • The Nest - in-system messaging tool
  • Microsoft Teams - messaging app

Syllabus

NEED: Make syllabus available digitally.

OPTIONS:

  • Email as attachment
  • Upload/post to the Nest
  • Add to G-Drive and share with class

Distribute Instructional Content

NEED: Share documents, readings, presentations, images, and other course materials.

OPTIONS:

  • Email
  • Upload/post to the Nest
  • Add to G-Drive and share with class

TOP TIP: Need a quick way to digitize hard copy resources? Use your phone to snap pictures or download the free ​Adobe Scan app​ to use your phone to create PDFs.

Discussion

NEED: To meet with students and actively engage with instructional content.

OPTIONS:

  • Web-conferencing (Zoom) - allows you to meet with students live
  • Upload/post to the Nest - online discussion forums

Record Demos/Lectures

NEED: Capture teaching to share with students virtually.

OPTIONS:

  • Web-conferencing (Zoom) - leverage the camera/microphone on your mobile device or computer to record your demo or lecture. You can also use Zoom to share screen and record action on a computer.
  • Share videos through G-Drive with students

SUPPORT:

Contact videolab@otis.edu to learn what equipment is available for you to check-out. Tutorials on how to use the equipment are available on Youtube, Instagram, and Facebook.

Office Hours

NEED: Maintaining designated time for students to meet with you virtually.

OPTIONS:

  • Email
  • Web-conferencing (Zoom)

Assessment/Grading

NEED: Make sure you can review work and share coursework feedback with students.

OPTIONS:

  • Email
  • Upload/post rubrics and feedback in the Nest

Disability Services – COVID-19 Contingency Plan

Any communication with instructors involving students disclosing their need for accommodations will be handled by Dr. Carol D. Branch via email from cbranch@otis.edu. Letters will be sent as PDF attachments as needed. If a faculty/instructor has questions, please email Dr. Carol Branch directly.

Notetaking and Extra Time Accommodations

  • There will be no note-taking assistance provided during the online instruction time period. Most online components are not a lecture style, but video and/or Presentation-based.
  • Students must still notify their faculty of the need to use the accommodation by email before the due date of their assignment. This is normal practice
  •  Because students with disabilities are often allowed the accommodation of “extended time on exams,” it is important to be able to provide this accommodation in an online setting as well. In most course management systems, it is possible to adjust an individual student’s exam length, but it is not always simple to do this. In some cases it is necessary to set up a different exam for the student who needs extended time. Consult with the Teaching and Learning Center on how to set this up when you have a student who is eligible for this accommodation.

Additional Accommodations

  • Any questions about additional accommodations such as medical absences, should be directed to Dr. Carol Branch at cbranch@otis.edu.

Student Questions To Answer When Instructional Mode Suddenly Shifts

We recommend considering the following and communicating your answers to your students:

What is your attendance policy for your class?

  • Since moving online, you want to base attendance off some form of weekly contact with the student. This contact could be attendance at a zoom session, completing an assignment by the due date, or a check-in email.

Will we be meeting individually or in groups on Zoom?

  • This is your choice. 

Will we have a community online meeting place to communicate such as Slack or Discord?

  • We are recommending using the Nest as your central communication hub. However, if you want to use additional tools and are familiar with them, this is your choice. 

What are the new expectations moving forward for the class? Ex. Assignments, coursework, projects we were previously working on.

  • Please be flexible but you do want to communicate these expectations to your students.

What accommodations will be available for students who lack the resources or technology to continue moving forward with the courses?

  • Communication has been sent to student emails from our Information Technology Office. They can also contact helpdesk@otis.edu.

Will there be any open conversations to students regarding the situation?

  • We are holding open student forums online the week of March 23rd for students to ask questions as well as prepare for online learning. This session will be recorded and shared with students as well. 

Would our class be happening in our normal class time?

  • I do encourage you to keep class time during regularly scheduled hours to avoid possible conflicts with other classes. However, this may need to be adjusted if have students working in different time-zones.

Are we going into a pass/fail system? What grading system are we going to be having?

  • The Provost office is looking into this concern. If the grading system is changing - you will be notified.

Otis College of Art and Design | 9045 Lincoln Blvd. Los Angeles, CA 90045 | Otis Dashboard

Teaching / Learning Center | Faculty Information in Dashboard | Contact Us