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Technical Support: Web Conferencing

About Webconferencing

Web Conferencing is an online service to hold live meetings, conferencing, presentations, and training sessions via the internet. You can connect to the conference either by telephone or using your computer's speakers and microphone through a VoIP connection.

Zoom Access

All Otis faculty + staff + undergraduate and graduate students have free access to Zoom.

Go to  Zoom (

Log in using your:

  • Otis College ID (students) or Email username (staff/faculty)
  • Password 

Continuing Education students can have access upon request to IS (

Zoom Features

  • Allows for online synchronous communication with web cameras or calling in by phone
  • Record your web meetings
  • Live chat and screenshare
  • Up to 50 participants in a single web meeting

Advanced Zoom Features


Zoom allows you to give someone permission to schedule Zoom meetings on your behalf.  

To learn how to give someone schedule permission and to use this feature, please visit the Zoom Support Center.


This feature allows anyone participating in an online Zoom meeting to share their desktop.

Check out the Feature Spotlight for more information.


When one screenshares, there is an option to annotate what is being seen on the screen within the meeting. In this way, someone could mark-up or highlight a document, PowerPoint, or image in a live meeting without damaging the original.

There is also an iPad Whiteboarding feature available as well for live online instruction. 


icon of a blue circle with white camera and the word zoom in blue

Otis College has purchased a site license to ZOOM for our web conferencing needs.

ZOOM can be used on PC, Mac, iOS or Android (computer + mobile devices) when you download the Zoom App.

Web Conference Etiquette

  1. Practice so you are comfortable with Zoom before you use it (you can log in with your own account to see how it works)
  2. Make sure you check your audio and that you have a strong internet connection
  3. Remember your microphone is live and other people can hear you and any background noise - mute your microphone when you are not speaking
  4. It's always nice to announce your name so people online know who is speaking
  5. Come prepared to be on camera, dress appropriately
  6. Use the text chat area if have comments while some is speaking as opposed to interrupting them
  7. Do NOT drive and zoom at the same time - that is not safe

Otis College Web Conferencing Policy

Otis College of Art and Design is providing access to a web-based conference platform, Zoom, to support the faculty and staff in their day-to-day college related tasks and to provide students with needed resources for their classes. 

Using Zoom For Screenrecording

Unable to view video? Watch on Youtube.

Zoom can also be used to create screen recordings for quick demos.


Quick Start

Start A Meeting:

  • go to
  • select "START A MEETING"
  • when the meeting launches on the bottom navigation there is an option to invite participants

Join A Meeting:

  • select the web address in the email invitation or
  • go to and select "JOIN A MEETING" and enter the Meeting ID

Schedule A Meeting:

  • go to
  • select "LOG IN" (upper right)
  • select "meetings"
  • select "schedule"

Zoom Support

Contact IS ( if you would like to:

  • schedule a large capacity meeting with more than 50 participants 
  • schedule a meeting using one of the conference/room systems on campus

The Teaching Learning Staff are available to help you with using Zoom. 

Setting Up A Large Capacity Meeting

This is useful if streaming a large event like Convocation, Academic Assembly, Visiting Artist Lecture, etc. 

Contact IS ( to schedule a large capacity meeting, and include the date and time. Please request at least two weeks in advance if possible.

If using the FORUM, the Video Lab ( or the Instructional Designer ( can assist with the Forum set-up.

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